Privacy Policy

For users of Mechatronic Engineering platform

Effective Date: July 24, 2025

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use the Mechatronic Engineering platform. We are committed to ensuring your privacy and handling any personal data in accordance with the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679). By using our website, you agree to this Privacy Policy.

1. Data Controller

The data controller is Mechatronic Engineering Sp. z o.o., located at Gardno, Innowacyjna 6, 74-100 Gryfino, Poland.

Email: info@mechatronic-systems.com
Phone (PL): +48 693 893 855
Phone (DE): +49 515 4140 8090

2. What Data We Collect

Our platform does not automatically collect personal data. However, certain user information may be voluntarily provided, such as:

Email address (optional, for login and account recovery purposes)

Standard login credentials (username and password) are generated and provided by the administrator. Providing an email is optional and only used to support additional login or account recovery functionality.

We do not collect or process:

IP addresses for tracking,
behavioral analytics,
marketing information,
personal profiles.

3. Legal Basis for Data Processing

We process personal data (only if provided) on the following legal bases under Article 6 of the GDPR:

(b) Processing is necessary for the performance of a contract (e.g., enabling user access to the platform).
(f) Legitimate interest – ensuring system security and secure user authentication.

4. Use of Cookies

We use only essential technical cookies to maintain the functionality of the platform.

Cookies in use:

Authentication cookies (e.g., JWT tokens): Used to verify user sessions and maintain login status.
No analytics, tracking, advertising, or third-party cookies are used.

You can control or delete cookies through your browser settings. However, disabling essential cookies may prevent you from accessing certain features of the site.

5. Data Sharing and Third Parties

We do not share, sell, rent, or transmit any personal data to third parties.

We do not use:

Google Analytics
Advertising platforms
Social media tracking tools

All data stays within the Mechatronic Engineering platform and infrastructure.

6. Data Retention

User account data is retained only for as long as necessary to provide access to the platform. If an account is no longer needed or a deletion request is made, all associated data will be permanently removed.

7. User Rights (Under GDPR)

As a user based in the European Union (or under GDPR jurisdiction), you have the right to:

Access your data
Rectify inaccurate data
Request erasure ("right to be forgotten")
Restrict or object to processing
Lodge a complaint with a data protection authority

To exercise any of these rights, please contact us at:

Email: info@mechatronic-systems.com
Phone (PL): +48 693 893 855
Phone (DE): +49 515 4140 8090

8. Data Security

We take data protection seriously and implement appropriate technical and organizational measures, including:

Access controls to restrict access to personal data
Encryption of data in transit and at rest
Regular security assessments and audits
Data minimization and pseudonymization techniques

9. International Data Transfers

Our services are primarily hosted and intended for use within the European Union. No data is intentionally transferred outside the EU/EEA.

10. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be published at: https://mechatronic-engineering.duckdns.org

We encourage you to review this Privacy Policy periodically to stay informed about our data practices and your rights.

11. Contact Information

For any questions regarding this Privacy Policy or your personal data, please contact:

Mechatronic Engineering Sp. z o.o.
Email: info@mechatronic-systems.com
Phone (PL): +48 693 893 855
Phone (DE): +49 515 4140 8090